Editing curriculum details

An administrator, instructor or reporter that has been given the permission can edit curriculum details.

For details about adding courses to the curriculum, see Adding and removing a course from a Curriculum.

To edit a curriculum's details:

  1. Click the Curriculums/Courses side-tab and click Manage Curriculums. Manage Curriculums opens.

  2. Use the fields in the search window above the results table to locate the appropriate organization. The Search area at the top of the screen provides the ability to easily find organizations when the list becomes too large. Use the following fields to filter your search:

    Search Field Description
    Org ID Org ID under which the curriculum is registered.
    Curriculum ID

    Enter any combination of letters and numbers to search for any curriculum that contain that combination in the Curriculum ID.

    Title Enter any combination of letters and numbers to search for any curriculums that contain that combination in the title. 
    Description

    Enter any combination of letters and numbers to search for any curriculums that contain that combination in the description. 

    Include Inactive Enable this check box to include inactive curriculums in the results.

  3. Double-click the curriculum ID of the curriculum that you want to edit. Alternatively, you can select the curriculum ID and either click View/Edit Details or right-click on the table and select View/Edit Details.

  4. On the Curriculum tab, update the fields as necessary. Fields marked with an asterisk (*) are required.

    Curriculum tab

    Description

    Curriculum ID*

    The label used to identify the curriculum. The curriculum ID can be sorted on in numerous catalogs and reports.

    A management naming convention should be considered to allow the curriculums to sort as desired on the My Courses and Course Catalog pages. For example, ACCT_1001 would sort all Accounting curriculums by the prefix ACCT.

    Active

    Whether the curriculum is active. This check box defaults to enabled; however, you may want to disable it (marking the curriculum inactive) until you are ready for the curriculum to show in the catalog. Also, curriculums can be inactivated once they are no longer offered for enrollment.
    Last Updated When the curriculum was last updated. This field cannot be changed.

    Title*

    The title of the curriculum.

    Description*

    A short description of the curriculum.

    Allow Self-Registration

    Whether students can self-register. Select this check box to allow students to see the curriculum in their course catalog and self-register in this curriculum. Use the Self-Registration Access Code field to specify a code that students must use when self-registering. Disable the check box to require the administrator to register students for the curriculum.

    If you assign curriculums to sub-orgs, only the students in those sub-orgs will see the curriculum in their catalog if you have the proper managed properties set up correctly. For more information about assigning curriculums, see Assigning a curriculum. For more information about setting sub-org values, see Setting sub-org values.

    Registration Requires Approval

    Whether to require that administrators must approve students that request registration into the curriculum.

    When the user clicks the Enroll button, the request for approval will be sent to the reporter/manager to act upon. The curriculum will specify Waiting for Approval in the user’s catalog until it is approved or denied.

    Allow Auto Enrollment for Matching SubOrgs

    Whether to auto-enroll groups of users by sub-orgs. For more information about setting sub-org values, see Setting sub-org values.

    • You must have the managed property, AutoEnrollAssignedCurriculums, turned on for this to work. For more information about setting properties, see Adding and managing system properties.
      • If this is checked, any users matching the sub-orgs defined by the rules set in the Assign Curriculum window will be automatically enrolled in the curriculum.  If the managed property, IgnoreSubOrgRestrictionsForCurriculumsinCatalog, is also turned on, then all other users will also see the curriculum in their catalog for self-enrollment if they desire. For more information about assigning curriculums, see Assigning a curriculum. For more information about setting sub-org values, see Setting sub-org values.
      •

    If this is unchecked and you still have rules set up in the Assign Curriculum tab, those users will be the only ones to see this curriculum in their catalog so they can self-register. For more information about assigning curriculums, see Assigning a curriculum.

    Show Certification Issued Date on transcript

    Whether to display on the transcript the date the certification was issued along with the student's completion date.

    Enabling this check box specifies that this curriculum is a certification program. When the student completes this curriculum, the completion date will be printed next to the Certification Issued entry on the transcript.

    Certification expires in (days)

    The number of days when the certification expires.

    You can configure a corresponding notification that alerts the student a certain number of days before their certification expires. For details, see Managing curriculum notifications.

    Student must complete in (days)

    The number of days students are required to complete the courses in the curriculum. Once enrolled in the curriculum, the student has this number of days to complete it or it will expire and show as such in the student interface. If it expires, the student will no longer have access to launch it. 

    You can configure a corresponding notification that alerts the student a certain number of days before their curriculum expires. For details, see Managing curriculum notifications.

    Location

    The location if available sessions should be limited to only the location specified.

    Session Start Date/Session End Date

    When sessions are available. For specific times of the day, the courses within the curriculum would carry those times.

    If your curriculum has multiple locations or dates, you will need to duplicate your curriculum to accommodate those other locations/dates. For details about duplicating a curriculum, see Duplicating a curriculum.

    Student Invitation URL

    The Web address of the invitation to the student to enroll in the curriculum.

    This URL is automatically generated and can be copied into an email if you want to send out invites to students to take the curriculum. The URL will take them directly to the CourseMill Logon screen to enter log in credentials, and then will direct them to the catalog to enroll in the curriculum. For details about sending emails within CourseMill, see Sending email.
    Thumbnail (w:380 x h:250) The full address of a file containing the curriculum thumbnail in jpg or gif format. The thumbnail is displayed to students in the course catalog. If the thumbnail resides on the Web, a full URL can be specified. To select a local file, click Upload to open the Upload window and click Browse. The recommended size is 380 x 250.

  5. Next, click the Courses tab to add courses to the curriculum and to manage the course list order. The Courses In Curriculum box lists the courses that are currently defined within the curriculum and the Courses Not In Curriculum box lists the available courses. Courses in italics are inactive.

    Select a course and use the arrow buttons to manage the courses and their order within the curriculum. For example, to add a course to the curriculum, select the course from the Courses Not In Curriculum box and click the left-arrow button. To move a course down in the order within the curriculum, select the course and click the down-arrow button.

    If a curriculum contains a course with a prerequisite, the prerequisite course must be completed before the course within the curriculum can be attempted.

  6. Click the Prerequisites tab to define curriculum prerequisites. The Prerequisite Curriculums box lists the courses that are currently defined within the curriculum as prerequisite coursework and the Available Curriculums box lists the available curriculums. Select a course and use the arrow buttons to manage the prerequisite lists.

    Prerequisites block students from accessing the course content prior to completing that prerequisite. Assigned or self-enrolled courses that require a prerequisite will appear on My Courses, but cannot be accessed until the prerequisite is fulfilled.

  7. Click the Tags tab to define the tags associated with the curriculum. Assigning tags to curriculums makes it easy for students to find a specific curriculum during a search. Enter each word or phrase on a separate line. For more information about tags, see Managing tags.

    Tags can be utilized to identify career paths for the organization. For example, a career path for Restaurant Management might be noted as Restaurant. The use of capital letters can provide a visual distinction between content tags and career path tags.

  8. If available, click the Curriculum Info tab. This tab will only display if the administrator has set up user-defined fields for curriculums. Up to eight user-defined fields can be created at the organization level, such as Type of Curriculum, Owner, Sponsoring Department, or Department Account Number.

    This data is not shown on the standard reports unless you choose to build a custom report.

    • Each value can be up to 200 characters.

    • Students do not see this tab when researching curriculum information in the Course Catalog..

  9. Click Save.

The changes are saved.

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