Email functionality can be useful for each of the different user roles within CourseMill. In general, the type of emails available to each type of user is as follows:
Can receive course/curriculum specific email notifications; for example, when the student is enrolled in a course/curriculum, removed from a course, or on or removed from a wait list. Students also receive notifications for when a course/curriculum is about to start, or after a course/curriculum is completed and a certificate is waiting.
Can email the instructor if one is set up for a course
Can email all students within a course or session.
Can email all students listed on a report.
Can email students posting entries in a discussion board
Can have Report Locker reports automatically sent to them as a copy recipient.
Can email all their assigned students listed in a report.
Can have Report Locker reports automatically sent to them as a copy recipient.
Can be copied on all users’ notifications, if reporter has the rights to the student.
Can email all students listed within a report.
Can email all students within a course or curriculum.
Can have Report Locker reports automatically sent to them and additional reporters.
Below you will find each individual type of email, who has permission to send the email, and how to set up that specific configuration.
| What can be sent | Student | Instructor | Reporter | Admin | How to make it happen | ||
|---|---|---|---|---|---|---|---|
| Send email to any student listed on a report | √ | √ | √ | When a report is run that lists students, the Mail Students From Report button is displayed in the top navigation bar. | |||
| Send email to instructor of the course | √ | Click the blue Mail icon to the right of the course in the My Courses section of the student interface. Once clicked, an email dialog box is displayed | |||||
| Send email to some/all students enrolled in a course or session | √ | √ | When in Manage Courses or Manage Sessions, select the course or session and select the Mail tab on the top navigation bar to email all students enrolled. | ||||
| Reporters can have progress reports emailed to them | √ | Admins will need to go to Manage Users > View/Edit Details > select user > check schedule for progress reports. See screen shot below. These are scheduled in Manage Scheduled Tasks or reports that have been set up and scheduled in the Report Locker. | |||||
| Reporters can receive copies of all student’s notifications | Those who have access to Manage Users will go to View/Edit Details > select user > check CC student emails if that User is a Reporter (See screen shot below) | ||||||
| Run a report on a schedule and have it emailed to you | √ | √ | √ | Run your report > click Save to Report Locker > Reports > Report Locker > select report > View/Edit Details > set the report to run and be emailed to you on a schedule. | |||
| Run a report on a schedule and have it emailed to you and other instructors or reporters. | √ | √ | Run your report > click Save to Report Locker > Reports > Report Locker > select your report > View/Edit Details > set the report to run on a schedule, select recipients of the copy of the report. | ||||
| Send email another student that has posted in the Discussion Board | √ | √ | √ | √ | Admin Tasks > Manage Org > Community > check Allow Student to Student Email box. | ||
| Email attachments | √ | Admin Tasks > Manage Org > Community > check Allow Email Attachments box. Note: If you allow attachments, but do not allow student-to-student emails, your students can still send emails with attachments to the instructors of their courses. This can include assignments, or required paperwork for participating in a course. | |||||
| All notification emails | √ |
All org Level and curriculum level emails generated from a notification setting will come from the administrator email address specified in the manage property AdminEmail. Notifications for courses are emailed from the instructor.
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Reporters can receive copies of all students’ notifications as mentioned above using the weekday check boxes in the lower portion of the User Details dialog.
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