Adding a user

You can add users to CourseMill by creating new user accounts. User accounts that do not appear in the user list cannot log in to CourseMill.

You can also add user accounts by importing users, user information and optionally update existing user details by reading data from a simple text file. See Importing user data for more information.

To add a user account:

1. Open the Users side-tab and click Manage Users.

2. Click Add User or right-click on the table and select Add User.

3. On the Add User window, complete the fields on the User Profile tab as follows. Fields marked with an asterisk (*) are required.

   User Profile tab	Description
   Active	Enable this check box to create an active user profile.
   WCAG Assistance	Activates WCAG/508-compliancy. For details about CourseMill's WCAG/Section 508 features, see Enabling WCAG/Section 508 Compliancy.
   User ID	The user ID of the new user.
   First Name, Middle Initial, Last Name	The first name, middle initial, and last name of the new user.
   Email	The email address of the new user.
   Password	The password of the new user.
   Confirm Password	The password of the new user.
   Expiration	The policy for managing the new user's password.
   Privileges	The role or roles assigned to the new user. Enable the Guest check box to restrict the user to view course material. Enable the Instructor check box to allow the user to register students, add course content, and generate gradebooks. Enable the Reporter check box to allow the user to generate reports.
   Email progress reports on	Select the days of the week when progress emails are to be sent to Reporter users.
   CC Student Emails	Enable this check box to carbon-copy a new Reporter user on all system-wide emails intended for the students that report to the Reporter user.

4. If integrating with the features of Lectora Mobile or Lectora Talent Management is enabled and defined for the current organization, the Access tab is displayed. Click the Access tab and complete the fields as follows:

   Access tab	Description
   User can access content through Lectora Mobile	Enable this check box to allow the user to access content using Lectora Mobile.
   Mobile Access Code	Specify the authentication code that the user is required to specify when registering their mobile device with the Lectora Mobile server.
   Last Mobile Sync	Displays the timestamp of the last time that the user's mobile device reported information to the Lectora Mobile server.
   User can access his/her role profile through Lectora Talent Management	Enable this check box to allow the user to access his or her Lectora Talent Management portal from the student interface.
   Talent Management Role	Use the list to specify the user's role within the Talent Management system.

5. Click the Demographics tab and complete the fields as follows:

   Demographics tab	Description
   Address	The new user's street address.
   City	The new user's city.
   State/Province	The new user's state or province.
   Zip/Postal	The new user's zip or postal code.
   Country	The new user's country.
   Phone	The new user's phone number.
   Hire Date	The new user's date of hire.
   Accepted Terms of Use	The date when the student accepted the Terms of Use policy. Note that the system can force students to re-accept the Terms of Use policy at any time by resetting this value with the student's profile (based on the setting of the system property RecordTermsOfUseDateForExistingUsers).

6. Click the Permissions tab and complete the fields as follows:

   Permissions tab	Description
   Curriculums	Use this box to control whether the new user can add and manage new curriculums. Add Curriculum The user can add curriculums. Modify Existing The user can modify the details of the curriculums. Duplicate Curriculum The user can duplicate curriculums. Delete The user can delete curriculums. Register in Curriculum The user can register students in the curriculum.
   Courses/Sessions	Use this box to control whether the new user can add and manage new courses and sessions. Add Course The user can add a course. Add Session The user can add sessions to a course. Modify Existing The user can modify the details of the course and its sessions. Duplicate Course The user can duplicate courses and sessions. Delete The user can delete courses and sessions. Register in Curriculum The user can register students in the course and session. Modify Content The user can modify content in a course. Gradebook The user can modify gradebooks.
   Users	Use this box to control whether the new user can add and manage new users. Add User The user can add a user. Modify Existing The user can modify the details of the user. Delete The user can delete the user. Change Password The user can change passwords. Register a Student The user can register a student. Import User Data The user can import user data. Gradebook The user can modify gradebooks.

7. Click the Sub-Orgs tab to specify the user's Sub-Org attributes. The Sub-Org attributes that are displayed, along with the available value settings, are the characteristics that were selected to define the organization's infrastructure. For details about defining Sub-Org attributes, see Adding an organization. Use the pull-down lists to assign specific values to each Sub-Org attribute.

8. Click the More Sub-Orgs tab to specify values to additional Sub-Org attributes.

9. Click the User Notes tab to specify notes about the user.

10. Click Save.

The user record is added to the list of user IDs.

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