Super-Administrators can add an organization. Specify settings that define the organization, such as allowing self-registration, limiting the maximum number of users, and defining the infrastructure. If enabled, you can also specify whether the organization has access to other Lectora products.
When you add an organization, you define the organization's infrastructure by specifying the sub-levels of the organization, called sub-orgs. You can organization users based on any attribute of the user directory. For example, a simple scenario to organize users would involve defining sub-org attributes by Site, Department, and Manager. You can define up to 16 sub-org attributes. After you have defined and saved the sub-org definitions, use the Set SubOrg Values button to specify values for the sub-org attributes. For details, see Setting sub-org values.
Fields and controls are provided for defining your organization.
Additionally you can define custom information fields. You define additional information fields (for example, Department) that should be associated with Curriculums, Courses, and Sessions. When adding a Curriculum, Course, or Session, supply the appropriate information within these information fields to categorize or tag them with pertinent information for your organization.
To add an organization:
Open the Admin Tasks side-tab and click Manage Orgs.
Click Add Organization or right-click on the table and select Add Organization.
On the Add Organization window, complete the fields on the Organization tab as follows. Fields marked with an asterisk (*) are required.
|
Organization tab |
Description |
|---|---|
|
Org ID |
The ID for the organization. |
|
Org Description |
A short description of the organization. |
|
Maximum Number of Users |
The total number of users that can register for curriculums and courses within an organization. |
|
Allow Self-Registration |
Enable this to allow new students to create their own student records. This enables the Access Code field. Use the Access Code field to specify the access code used to allow new students to self-register. A blank field indicates that all students are allowed to self-register. |
|
Enable Org for use with Lectora Mobile |
This section is displayed if your system has been enabled to control access with the Lectora Mobile features. Enable this check box to allow users within the organization to access the features available within the Lectora Mobile product. This enables the Max Allowed Mobile Users field. Use the Max Allowed Mobile Users field to specify the maximum number of users that are allowed to access the Lectora Mobile features. This number must be larger than the value displayed for Current Lectora Mobile Users and less than the number of remaining Lectora Mobile users that have not been allocated across all other organizations. Current Lectora Mobile Users displays the number of users within the organization that have been enabled for Lectora Mobile use. Active System-Wide Lectora Mobile Users displays the total number of defined Lectora Mobile users across all organizations and the total number of Lectora Mobile users allowed for the entire system. |
|
Enable Org for use with Lectora Talent Management |
This section is displayed if your system has been enabled to control access with the Lectora Talent Management features. Enable this check box to allow users within the organization to access the features available within the Lectora Talent Management product. This enables the Max Allowed Talent Mgmt Users field. Use the Max Allowed Talent Mgmt Users field to specify the maximum number of users that are allowed to access the Lectora Talent Management features. This number must be larger than the value displayed for Current Lectora Talent Management Users and less than the number of remaining Lectora Talent Management users that have not been allocated across all other organizations. Current Lectora Talent Management Users displays the number of users within the organization that have been enabled for Lectora Talent Management use. Active System-Wide Lectora Talent Management Users displays the total number of defined Lectora Talent Management users across all organizations and the total number of Lectora Talent Management users allowed for the entire system. |
|
Organization Logo |
The full address of a file containing your organization logo in jpg or gif format. The logo is displayed to the organization's students. If the logo resides on the Web, a full URL can be specified. To select a local file, click Upload to open the Upload window and click Browse. The recommended size is 210 x 56. |
Click the Community tab and complete the fields as follows:
|
Community tab |
Description |
|---|---|
|
Chat Support |
The level of chat capabilities allowed within the organization. |
|
IM Support |
The level of instant messenger capabilities allowed within the organization |
|
Discussion Board Support |
The level of discussion board support allowed within the organization. |
|
External Discussion Board URL |
The Web address of the external discussion board. |
|
Email Support |
The level of the email capabilities allowed within the organization. |
|
Course/Session Email Restrictions |
Should No Org Level Email Allowed is set for Email Support, use this field to impose course and session email restrictions. |
|
Allow Student to Student Email in the Discussion Board |
Whether students in the organization are allowed to email each other in the discussion board. |
|
Allow Email attachments |
Whether users are allowed to attach files to emails. |
|
News URL |
The URL of the Website for content to be displayed on the News tab for the organization. |
Click the Sub-Orgs tab and define the fields as follows:
|
Sub-Orgs tab |
Description |
|---|---|
|
Allow Sub-Org Dependencies |
Whether the sub-org attributes have dependencies. |
|
Sub-Org 0 |
The definition of sub-org 0. |
|
Sub-Org 1 |
The definition of sub-org 1. |
|
Sub-Org 2 |
The definition of sub-org 2. |
|
Sub-Org 3 |
The definition of sub-org 3. |
|
Sub-Org 4 |
The definition of sub-org 4. |
|
Sub-Org 5 |
The definition of sub-org 5. |
|
Sub-Org 6 |
The definition of sub-org 6. |
|
Sub-Org 7 |
The definition of sub-org 7. |
If you need to configure additional sub-org attributes, click the More Sub-Orgs tab and complete the fields as follows:
|
More Sub-Orgs tab |
Description |
|---|---|
|
Sub-Org 8 |
The definition of sub-org 8. |
|
Sub-Org 9 |
The definition of sub-org 9. |
|
Sub-Org 10 |
The definition of sub-org 10. |
|
Sub-Org 11 |
The definition of sub-org 11. |
|
Sub-Org 12 |
The definition of sub-org 12. |
|
Sub-Org 13 |
The definition of sub-org 13. |
|
Sub-Org 14 |
The definition of sub-org 14. |
|
Sub-Org 15 |
The definition of sub-org 15. |
Click the Personal Info tab to optionally define eight configurable student-specific personal information columns. Note that the information cannot be used for assignments.
|
Personal Info tab |
Description |
|---|---|
|
Personal Info 0 |
The definition of personal information field 0. |
|
Personal Info 1 |
The definition of personal information field 1. |
|
Personal Info 2 |
The definition of personal information field 2. |
|
Personal Info 3 |
The definition of personal information field 3. |
|
Personal Info 4 |
The definition of personal information field 4. |
|
Personal Info 5 |
The definition of personal information field 5. |
|
Personal Info 6 |
The definition of personal information field 6. |
|
Personal Info 7 |
The definition of personal information field 7. |
Click the Curriculum Info, Course Info, and Session Info tabs to optionally define custom information fields.
|
Curriculum, Course & Info tab |
Description |
|---|---|
|
Info 0 |
The definition of information field 0. |
|
Info 1 |
The definition of information field 1. |
|
Info 2 |
The definition of information field 2. |
|
Info 3 |
The definition of information field 3. |
|
Info 4 |
The definition of information field 4. |
|
Info 5 |
The definition of information field 5. |
|
Info 6 |
The definition of information field 6. |
|
Info 7 |
The definition of information field 7. |
Click Save.
The organization is updated.
Support | About ELB Learning
© ELB Learning 2022