Understanding the user roles

CourseMill distinguishes between the following user privileges based on the user's role:

Roles

Privileges

Global administrator

A global administrator manages all organizations in the site. They can do all the tasks a single organization administrator can do (see below) as well as manage the properties for the entire site.

Single-organization administrator

Single-organization administrators manage the creation/management of instructors, reporters and users, the creation/management of curriculum or courses, and manage the development of custom reports. The global administrator selects the single organization to which this administrator is restricted.

Administrator assigned by sub-org

Administrators that are assigned to a single particular organization can also be further restricted to one or many sub-orgs. This administrator can be restricted to only certain parts of the organization. Use the sub-org settings to make rules to limit the administrator’s access.

Student

This is the default role when a new profile is created. This user can launch course content, complete courses, and view grades. (A student can also be an instructor or a reporter.)

Instructor

Users defined as instructors can register students, adding course content, and generate gradebooks only for courses/sessions for which they have been assigned as an instructor. (Inherently, instructors are always students as well).

	•	User permissions can be specified to further restrict tasks for individual users. For example, permissions can be set to allow an individual instructor to add curriculums but not delete them.
	•	The user interface for an instructor provides a Switch Role button next to your login to navigate between the student interface and instructor interface screens. When the instructor logs in, the default is to land on the instructor interface. They can click over to the student interface at any time.

Reporter

Users defined as reporters can generate reports and specify when progress emails are sent.

	•	User permissions can be specified to further restrict tasks for individual users. For example, permissions can be set to allow an individual reporter to add curriculums but not delete them.
	•	The user interface for a reporter also provides a Switch Role button next to your login to navigate between the student interface and reporter interface screens. If the reporter, as a student, has courses to take, the student interface is the default interface when the reporter logs in. Otherwise, the reporter interface is the default interface.

Guest

Users defined as guests can only view course materials.

	•	No data is tracked for a Guest account, so no record of guest activity is maintained.
	•	Guest accounts cannot be modified once they are created. Additionally, a user can only be defined as a guest when the user is initially created. The assignment can never be changed - only deleted.