There are six types of curriculum notifications. These can be managed in the Manage Curriculums area by highlighting the specific curriculum and then clicking the appropriate notifications button. Once you click this, the following screen will display:
To modify the contents of each notification click the pencil icon which will then display the following screen.
Each notification contains sample content. This can be customized to your preference.
Variables are field names that can be pulled from the database to personalize messages. Data pulled from the database will be placed in the associated variable names, such as <#CURRICULUM_NAME#>.
Select Help to view a complete list of available content variables and their exact spelling
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The Curriculum is Completed Notification is what drives a physical paper certificate to be created for a curriculum. The curriculum could use the standard certificate or one specific to it. In order to print one specific to the curriculum, a PDF file named the same as the Curriculum ID must have been loaded on your server. (See Creating custom certificates for more detail.) |
If the curriculum notifications are activated, four of the six notifications are sent immediately upon the corresponding action. For example, when a student is enrolled in a curriculum the corresponding notification is sent immediately. This is true if the instructor/administrator performs the enrollment or the user self-enrolls. This is also true if existing users are Auto-Enrolled as well as future students that will match the auto-enrollment rules.
However, the other two notifications are scheduled for distribution by setting up a managed property telling CourseMill how many days from the curriculum date to send the notification. They are physically sent during the nightly Notification Maintenance run (Admin Tasks > Manage Scheduled Tasks > Notification Schedule).
These two schedule notifications are shown below with their corresponding managed property that the administrator will need to set up.
| Notification | Managed Property | ||||
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| Certification is about to expire |
CertificationExpirationDays – The date the student gets the notification is calculated by taking the Certification Expires in Days field (entered on the Curriculum Tab as shown earlier in this document) and subtracts the number of days in this Managed Property. For example:
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| Curriculum is about to expire |
CurriculumAccessDays - The date the student gets the notification is calculated by taking the Student Must Complete in (days) field (entered on the Curriculum Details tab and subtracts the number of days in this Managed Property. This is only sent out if the curriculum is not yet completed. For example:
Once the student reaches the 90 days, he or she will no longer have access to the curriculum. |
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The expiration date is not retained until the notification of the expiration is executed. This is only important to know if you are creating reports with this field in it. It will show blank on the report until the notification goes out. |
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