There are 12 types of course notifications.
Click the pencil icon to modify the contents of each notification.
Each notification contains sample content. This can be customized to your preference.
The notifications that have numbers in the title can be defined with a managed property. The administrator is the only one that can set this up. You can define any number of days for each notification. The first example to the left indicates that a reminder should be sent 30 days prior to the start of the course, then also 25 days, 20 days, 15 days, etc.
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See the table below for the various managed property settings for these types of notifications. |
Variables are field names that can be pulled from the database to personalize messages. They appear within < >.
Select Help to view a complete list of available content variables and their exact spelling.
The Course is Completed Notification is what drives a physical paper certificate to be created for a course, if one exists. The course could use the standard certificate or one specific to it. In order to print a certificate specific to the course, a PDF file named the same as the Course ID must have been loaded on your server. (See Creating custom certificates for more detail.)
The Enrolled in the Course Notification can be sent with an ICS file as an attachment so the user can click on it and add the session date to their outlook calendar. This is done by setting a managed property CreateCalendarEventFiles to Yes. This only works if you have a session start and end date.
The managed property CalendarReminderTime can be set to specify in minutes when the calendar alarm warning notice will activate in Outlook prior to the beginning of a scheduled class starting time. This only works if you have a session start date and time set.
The Entry Made in Discussion Board Notification sends an email to the course instructor as well as anyone else who posted in the discussion board.
Notifications that are turned on at the session level override notifications at the course level. Notifications that are turned off at the session level are overridden by the course level notifications.
The CourseMill email management service must be enabled for notifications to function. If your system is using an External Email service, the notifications will be mailed to the email address specified in the User profile. If the system is using the Internal CourseMill email service, the notifications will be displayed in the users Mail tab on the student interface.
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If the typical user does not have an email address, use the manager’s email in the student’s profile to alert or distribute the messages OR set CourseMill email to be Internal Only allowing the user to read email messages when they log in. |
If turned on, seven of the 12 notifications are sent immediately upon the corresponding action. For example, when a student is enrolled in a course, the corresponding notification is sent immediately. This is true if the instructor/administrator performs the enrollment or the user self-enrolls. This is also true if existing users are Auto-Enrolled as well as future students that will match the auto-enrollment rules.
However, the other five notifications are scheduled for distribution by setting up a managed property telling CourseMill in how many days it should send the notification. They are physically sent during the nightly Notification Maintenance run (Admin Tasks > Manage Scheduled Tasks > Notification Schedule). These five are shown below with their corresponding managed property that the administrator will need to set up.
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