Editing the contents of a notification email

You can specify the subject and body text of a notification. Default text is provided.

The emails use special text-variables that get replaced with information specific to the user that is receiving the email. The available text-variables are described below.

To edit the contents of a notification:

  1. Open the Curriculums/Courses side-tab and click Manage Courses.

  2. Use the fields in the search window above the results table to filter the list of courses. Use the fields as follows:

    Search Field Description
    Org ID Org ID under which the course is registered.
    Course ID

    Enter any combination of letters and numbers to search for any courses that contain that combination in the Course ID.
    Title Enter any combination of letters and numbers to search for any courses that contain that combination in the title. 
    Description

    Enter any combination of letters and numbers to search for any courses that contain that combination in the description. 

    Course Type Use the list to the select the type upon which to search.
    Include Inactive Enable this check box to include inactive courses in the results.

  3. Select the course ID and click Notifications. Alternatively, you can select the course ID, right-click on the table and select Notifications.

  4. On the Notifications window, double-click the notification.

  5. On the next Notification window, edit the text of the Subject and Message fields as necessary. The following text-variables can be inserted in the subject and body.

    Text-Variable

    Replacement text

    <#APPROVER_NAME#>

    Name of the person who approved enrollment (course and curriculum)

    <#CM_LINK#>

    CourseMill site address as specified in the Organization Base URL field when adding and editing organization settings. If this field is blank, http://www.coursemill.com is used.

    <#COMPLETION_DATE#>

    Completion date (course and curriculum)

    <#COURSE_DESC#>

    Course description

    <#COURSE_LAUNCH#>

    Launch URL (course and curriculum)

    <#COURSE_NAME#>

    Course name

    <#COURSE_NOTES#>

    Course notes

    <#CREDIT_HOURS#>

    Number of credit hours for the course

    <#CURRICULUM_DESC#>

    Curriculum description

    <#CURRICULUM_NAME#>

    Curriculum name

    <#DENIED_COMMENT#>

    Comment on why enrollment was denied (course and curriculum)

    <#DUE_DATE#>

    Due date for course certification

    <#END_DATE#>

    Curriculum expiration date

    <#END_TIME#>

    Curriculum expiration time

    <#INSTRUCTOR_NAME#>

    Instructor name

    <#LOCATION#>

    Location name (course and curriculum)

    <#LOCATION_DESCRIPTION#>

    Location description (course and curriculum)

    <#NOTIFICATION_THRESHOLD#>

    The number of days that triggers the notification

    <#SCORE#>

    Student's score on a course

    <#SESSION_NAME#>

    Session name

    <#SESSION_NOTES#>

    Session notes

    <#START_DATE#>

    Session start date (course and curriculum)

    <#START_TIME#>

    Session start time (course and curriculum)

    <#USER_FIRSTNAME#>

    Student's first name

    <#USER_FULLNAME#>

    Student's full name

    <#USER_ID#>

    Student's user ID

    <#USER_LASTNAME#>

    Student's last name

    <#USER_PASSWORD#>

    Student's password

    <#WAITLIST_POSITION#>

    Student's position on the wait list

  6. Click Save.

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