Importing user data

You can add user accounts by importing users, user information and optionally update existing user details by reading data from a specially formatted text file. After you create the file, you can run an error check to verify that the file is properly formatted.

The file can be in LDAP Data Interchange Format or a comma-delimited file. For further instruction on using LDAP, see Working with LDAP and SS0.

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You can download user data to a text file (.txt) that you can edit for importing bulk changes. The data is displayed in a browser window. Save the page and open it as a tab-delimited file in a spreadsheet application. When you are finished making changes, upload the changes using the Import instructions described below. For details about downloading user data to a text file, see Exporting user data.
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Once added, you can also update existing users using the same import approach. Based on the fields that are available to import, you can also do the following:

  • Bulk Enroll students in a course, curriculum, or session.

  • Bulk grade a set of students with a score or completion status

  • Inactivate a mass number of users

  • Load history of course completions
  • You can import historical student completion records from another LMS. For details, see Importing historical student completion records.

The tab-separated file must conform to the following specifications:

For the Accepted Terms of Use date, the system can force students to re-accept the Terms of Use policy at any time by resetting this value with the student's profile (based on the setting of the system property RecordTermsOfUseDateForExistingUsers).

To process the tab-delimited file:

  1. Open the Users side-tab and click Manage Users.

  2. Use the fields in the search window above the results table to filter the list of organizations. Use the fields as follows:

    Search Field Description
    Org ID Org ID with which an organization was added.
    User ID

    Enter any combination of letters and numbers to search for users that contain that combination in the user ID.
    First Name Enter any combination of letters and numbers to search for users that contain that combination in the first name.
    Last Name Enter any combination of letters and numbers to search for users that contain that combination in the last name.
    Include Inactive Enable this check box to include inactive users in the results.
    Email Enter any combination of letters and numbers to search for users that contain that combination in the last name.
    More Options Click this to display more search criteria items if sub-org settings have been defined, such as Region, Department, Location, and Job Title.

  3. Click Batch User Data.

  4. On the Batch User Data window, specify the org ID, select Import User Data in the Batch Operation field, and click Browse to navigate and select the file. To run an error check on the tab-delimited file before processing it, select Error Check Data in the Process Data field. To process the file, select Error Check Data in the Process Data field.

  5. Click Process.

If user records already exist, the information will be updated according to the information in the file. Passwords are not changed.

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