Starting a task

To start a scheduled task, you specify the start time, the frequency, and the days of the week that the task is to be run. The task will run automatically until you change it's schedule.

For scheduling a batch process, data loads are cumulative, so each time the load file is received from the host system, CourseMill will match the ID, FirstName and LastName then overwrite the information from the import file. CourseMill does not save an audit trail of the data prior to each load.

  • Be sure the import.txt file is located in the directory identified in Managed Properties. If the file is not found in the directory, the person listed under the Admin email will receive the message, Error opening file /usr/file/home/import.txt.

  • Mapping from an HRIS or ERP system requires the internal IT group create a download data file to comply with this data format. You might want to set up another organization for testing, where you can process these imports.

  • Important: If changes are made to the organizational structure and imported into CourseMill, the automated enrollment rules in curriculum or course must be reviewed for changes. In addition, if sub-org values are used for reporter assignments, these will need to be reviewed for possible changes.

To start a scheduled task:

  1. Open the Admin Tasks side-tab and click Manage Scheduled Tasks. The Managed Tasks window is displayed.

  2. Select the task you want to start and click View/Edit Details. Alternatively, you can double-click the task or select the task, right-click, and select View/Edit Details. The Edit Scheduled Task window opens.

  3. Complete the fields on the Edit Scheduled Task window as follows:

    Field

    Description

    Task

    Displays the scheduled task you selected.

    Start Time

    Use the drop-down list to select a start time (in 24-hour time).

    Frequency

    Use the drop-down list to select an available frequency.

    Schedule

    Enable the check box representing the days of the week on which you want the task to run.

  4. Click Save. The task is scheduled.

  5. Click the Run Task button when you are ready to begin running the task.

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